Date of Last Update: October 2024
Intended Audience: Teachers and school staff who scan into the Ponder Paper scanners
Context: Ponder Paper uses the unique QR codes on each page of student work to organize student work into easy-to-navigate analysis tools. After administering an assessment or exit ticket, teachers or other school staff must cut off staples and then scan the student work in order for it to appear in Paper.
For the full video tutorial playlist, please view here.
Organizing packets for scanning:
Once students have completed the work in their packets, they do not need to be sorted or organized in any way. Simply place student work in the scanner and Paper will organize it for you.
- A single scan batch can include:
- student work from multiple curricula and/or packets
- pages in different orientations (upside down, backwards)
- packets with "unnamed" QR codes (i.e., it has a Paper-generated QR code on it, but no student name attached -- you can attach the student name later)
Before scanning:
- Take out and do not scan in:
- packets without student writing/work on them (e.g. the exit ticket for a student that was absent)
- incomplete packets, if you expect the student to complete it later
- work that is still stapled or clipped together
- Sheets that are not Ponder Paper exams (e.g. Illuminate bubble sheets, homework, lesson plans)
- Unfold any wrinkled or folded pages. These folds may cause the scanner to jam or cut off part of the image.
After cutting staples corners off:
- Flip through the cut packets and double check that no staples are left over. Staples in the scanner will cause the scanner to malfunction and the image to be off. Pull or cut off any left over staples.
How to scan
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Important: Flip through the pages to ensure staples or paper clips are fully removed from packets before scanning.
- Staples in the scanner will cause paper jams and warped images.
- If your scanner is off, press the power button to turn it on
- Once your scanner is turned on, you will see the following message on the screen
On your scanner's home screen, under Select a job, click on the job listed (in light grey):
When you see this screen, place the papers into the top of the scanner (orientation does not matter):
- Note: we recommend scanning around 100 pages at a time
Click the blue "Scan" button:
Your pages will be scanned and loaded in:
retrieve your papers as they come out of the scanner
You should automatically return to the home screen. If not, click on the exit icon to return to the home screen.
Back to the home screen:
After scanning
- Log into the Ponder Paper website
- You can check the Scan Log page (from the main menu) to see if there are any errors in your scans. See this article on how to resolve flagged issues (red squares).
- Note: sometimes pages may stick together as they go through the scanner. It is important to review the scan log after scanning in case any missed pages need to be re-scanned in.
- Once the exam is successfully scanned to Paper, you can return work to students or dispose of it according to your schools' policies.
Please reach out to your school's IT support team if further assistance is needed.
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