Scanning completed packets

Date of Last Update: November 2023

Intended Audience: Teachers and school staff who scan into the Ponder Paper scanners

Context: Ponder Paper uses the unique QR codes on each page of student work to organize student work into easy-to-navigate analysis tools. After administering an assessment or exit ticket, teachers or other school staff must scan the student work in order for it to appear in Paper.

 

For the full video tutorial playlist, please view here. 

 

Organizing packets for scanning:

Once students have completed the work in their packets, they do not need to be sorted or organized in any way. Simply place student work in the scanner and Paper will organize it for you.

• A single scan batch can include:
  • student work from multiple curricula and/or packets
  • pages in different orientations (upside down, backwards)
  • packets with "unnamed" QR codes (i.e., it has a Paper-generated QR code on it, but no student name attached -- you can attach the student name later)

Before scanning:

• Take out and do not scan in:
  • packets without student writing/work on them (e.g. the exit ticket for a student that was absent)
  • incomplete packets, if you expect the student to complete it later
  • work that is still stapled or clipped together
  • Sheets that are not Ponder Paper exams (e.g. Illuminate bubble sheets, homework, lesson plans)
• Unfold any wrinkled or folded pages. These folds may cause the scanner to jam or cut off part of the image. 

After cutting staples corners off:

• Flip through the cut packets and double check that no staples are left over. Staples in the scanner will cause the scanner to malfunction and the image to be off. Pull or cut off any left over staples.

How to scan

• Important: Flip through the pages to ensure staples or paper clips are fully removed from packets before scanning.
  • Staples in the scanner will cause paper jams and warped images.
• If your scanner is off, press the power button to turn it on
• Once your scanner is turned on, you will see the following message on the screen. Wave your fob over the sensor on your scanner to log in
  • Note: Keep your fob on hand as you may need to login again if the scanner is not in use after 2 minutes

• Place the papers into the top of the scanner (orientation does not matter)
  • Note: we recommend scanning around 100 pages at a time  
• Press "Scan" and retrieve your papers as they come out of the scanner

 

After scanning

• You can check the Scan Log page to see if there are any errors in your scans. See this article on how to resolve flagged issues (red squares). 
  • Note: sometimes pages may stick together as they go through the scanner. It is important to review the scan log after scanning in case any missed pages need to be scanned in. 
• Once the work has been scanned to Paper, you can return work to students or dispose of it according to your schools' policies.