Regional Team: Sending Assessments and Printing Instructions to Copy Centers

This article explains the process of printing assessments via copy centers.

For each IA cycle, the print order should be made at least 2 week prior to the administration date.

Printing assessments for Ponder Paper is different from printing regular assessments because each packet is unique to each students; each packet includes a unique QR code and a student name.

Instead of printing the .pdf document multiple times (regular process), we need to print one large .pdf with all the student roster in it. 

The process includes: 

1. Downloading .pdf files from Ponder Paper
2. Creating an instruction for printing
3. Writing to the copy center
   1. Instruction for printing
   2. Uncommon Schools Billing

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1. Downloading .pdf files from Ponder Paper

1. 1. Go on https://uncommon.ponderpaper.co/school 
   2. Log in using your uncommon credentials
   3. Select the school and the assessment you want to print e.g. Kings Collegiate Charter School, 0.IA1
   4. For each assessment you want to print, hit 'Generate PDFs for printing'
      
      
      
   5. On the pop up window, hit download '1 PDF per part'
      
      
      
   6. Create a top folder with the name of the school and the assessment e.g. IA-KCCS
   7. Do the same for all the assessments you want to print (select the created folder 'IA-KCCS') to have the PDFs automatically organized 
      
      The folder structure should look like this: 
      ASSESSMENT-SCHOOL > ASSESSMENT CODE > SCHOOL > GRADE SUBJECT > PDF PER TEACHER
      
   8. Once you hit download, select 'View Files' and 'Save Changes'
   9. Create a new folder for each school you print for

2. Creating an instruction for printing

Each .pdf downloaded requires an instruction for how many pages the copy center needs to sub-staple the document. 

The best way to do this is to take a screenshot of the Ponder Paper school view. The shortcut for Windows computer is (Windows Key + Shift + S). The number of pages to staple is indicated on the left column. 

If there are multiple parts, it is indicated by the multiple numbers on that line. 

Remark: all numbers should be even, the odd numbers are rounded to be even numbers in order for the stapling to work.

3. Writing to the copy center

• Upload all the documents on to the Uncommon Google Drive. Make sure the folder arrangement follows this convention. 
  ASSESSMENT-SCHOOL > ASSESSMENT CODE > SCHOOL > GRADE SUBJECT > PDF PER TEACHER
• Include the contact information for each school
• Include the billing information for each shcool
• The exam would ideally arrive 1 week prior to the administration